The repertoire strategy of the theater implies many opinions of the stakeholders to be considered. To make it possible, the Mariinsky Theater management decided to establish a process for resource management planning. None of the existing solutions could meet customer needs given the specifics of a theater. For this reason, the theater management requested Digital Design to create the Automated Performance Management System – a convenient tool for automating the repertoire planning process.
The automated performance management system developed by Digital Design specialists for the Mariinsky Theater was aimed at improving the quality of theater management and was designed to help managing production, demonstration and certification of performances. It includes a unified database of technical data on performances, helps managing artists’ schedules and automates planning and conducting touring activities.
A user is notified of new information directly at the workplace or remotely via Web-access. The system provides access to the following functional blocks:
- Production Management Module for planning the production, following the technical and financial plan.
- Performance Demonstration Management Module for supporting the demonstration process automatically.
- Performance Management Module for updating information on theater productions and performances.
- Repertoire Management Module for managing the repertoire, tours and rehearsals.
The Automated Performance Management System allowed the Theater to plan its performances, rehearsals, installation work and touring. Also, it helped the Mariinsky Theater to keep track of the performances and props costs.
The system is available as a desktop or a web- application. The Windows application is implemented using Microsoft Windows Forms, Microsoft .NET Framework, MS SQL 2005 and MS Reporting Services. The web application uses ASP.NET technology based on MS IIS and Microsoft .NET Framework.
Implementing the Automated Performance Management System for the Mariinsky Theater has significantly increased the quality of management:
- The interaction of the theater divisions while creating new productions and demonstrating the current repertoire has been optimized;
- The amount of manual repetitive tasks (e.g. preparing performance demonstrations, planning the repertoire, rehearsals and artist schedules) has reduced;
- Management of new productions and demonstration of performances of the current repertoire became more efficient due to a more rational use of the creative potential of the art, technical and administrative divisions of the Mariinsky Theater;
- The system collects all detailed information on performances and maintains the archive, which is important for saving the history of the theater.