Advantages and Disadvantages of SharePoint Online

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With many companies resorting to cloud computing and moving their server-based SharePoint products to SharePoint Online, it is crucial to understand that Office 365 is not a universal remedy fit for all businesses. If you are planning Office 365 migration, learn about the pros and cons of the online version of SharePoint and ask yourself whether this solution is right for your company.

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Advantages of switching to the cloud

  • Be the first to get new features. The users of the online version are privileged to get newly released upgrades earlier than those who stayed with SharePoint On-Premises. Moreover, some features might not be available for the on-premises version at all.
  • Take advantage of Office 365 special tools. One of the reasons to move to SharePoint Online is that it provides a variety of useful features and integrated services. For example, you  can track progresses, take assessments and set up quizzes for your employees. You can also use SharePoint’s internal search to look for data inside the set-up, or manage restriction options with administrator rights to make some files invisible to search. The cloud-based version of SharePoint enables you to create workflow and email tasks to your employees with SharePoint Design.
  • Enjoy extra file size for uploads and more storage capacities. On top of other novelties that boost SharePoint performance, you can also share files of up to 10 GB in size and enjoy 1 TB of storage on OneDrive.
  • Hand technical issues over to Microsoft. With the cloud version, your company can enjoy almost 100% of uptime, as Office 365 takes up most of the efforts concerning set-up  and installation. This means you don’t need to hire a development team to maintain the product – all technical assistance for back-end processes is carried out by the Microsoft team.
  • A hybrid option available. The major plus of the online version is that the question is not whether to migrate entirely or not to migrate at all. If you have concerns about data security, you can keep the most valuable files on premises while moving less sensitive data to the cloud.  

What are the weak points

  • No more back-end control. If you are not willing to give up back-end control of your on-premises product, this is certainly a point to consider. Though moving to the cloud might spare some businesses the headache of ensuring technical support by themselves, for some companies it might actually turn to be a disruption to business continuity.
  • Updates break your customizations. When Microsoft releases a new online version, this might affect some of your customization settings. To be on the safe side, keep tabs on the upcoming updates.
  • Increased bandwidth required. Make sure to increase your bandwidth before moving to Office 365. Otherwise, you might find your SharePoint product operating more slowly after the migration process.
  • Migration is a challenge. Moving from your server-based Sharepoint product to Office 365 is a complicated process and requires the expertise of certified SharePoint developers experienced in Office 365 migration. Pass the hassle over to the Digital Design team to make sure that migration goes smoothly and effectively!

We hope that you’ll find this list comprehensive and helpful while assessing your options. But after all, the decisive factor is simply whether you are comfortable working in the cloud. So before you make the final decision, think critically about the advantages and disadvantages of Office 365 migration for your company. And let Digital Design do the rest for you.