SharePoint Site Personalization

Let’s be honest, SharePoint gained its popularity because of its extreme functionality and business capabilities. And it has never been known as a user-friendly environment. In fact, most criticism it receives comes from end-users who constantly struggle with it. But it doesn’t have to be this way. In reality, SharePoint allows a great deal of customization that people are just unaware of.

Dmitriy Yasinskiy January 30, 2017

Collaboration Through Personalization

By allowing to personalize SharePoint site, you actually might drive collaboration inside your organization. This might sound a little bit counter-intuitive at first. By letting every employee adjust settings of their SharePoint site, you might end up with a corporate mess of some sort.

But in fact, the opposite is true – by making the system easier and more comprehensible for each user, you as a project manager essentially improve their working experience and boost individual performance. And with SharePoint, every user can adjust their site pages and fill it up with only relevant content because nobody wants to shuffle through endless lists of files and tasks that they have no interest in.

What is more, by making everything intuitive and relevant for employees, you decrease the possibility of incorrect data logs, as from now on individuals will care about the cleanliness of their personal workspace. So what exactly can you adjust to your personal preferences?

People and Personalization

  • User Profiles are somewhat similar to any social network profile, in a sense that you can search people within an organization based on the published information. The good thing about SharePoint is that it allows you to adjust default profile settings for your organization according to its needs.
  • Alerts are pretty straightforward. You can subscribe to alerts in SharePoint Portal Server that are of interest to you, and you will get notified whenever the information of such type has been uploaded or updated. Obviously, like with any alerts, you can set up the frequency of notifications and priorities.
  • My Sites. A personal SharePoint site is arguably the most important part of the entire system. Based on your membership, it provides information and data that is specified for you. It can be created and adjusted in various ways. Allowing users to freely customize their personal SharePoint site is very important as, first of all, it takes a lot of work off from admins, and what’s more important, this way end-users can be more productive. For many organizations, customized SharePoint sites are kind of vanguard, where all the useful contribution to a corporate intranet takes place.
  • Audiences. Now, this is a little bit trickier. SharePoint Portal Server lets you actually target specific groups of people with content, based on their user profiles. You can create various intertwining audiences that can be compiled and managed freely. Audiences can, of course, be monitored, to make sure that you target the right people.

Power to the People

Not many realize it but that is exactly the direction that Microsoft has decided to take SharePoint on. It went from being a kind of a corporate overlord that everyone hates but obeys its rules, towards a more friendly and modern version with more and more site customization features. In SharePoint 2010 personalization was an administrator’s duty but in 2013’s version all features like personal views are now can be customized by an end-user.

And this is the key to collaboration. The more comfortable people are with the environment, the more likely they are going to explore it and use it to its full potential.

If your organization is interested in realizing SharePoint to its maximum, then feel free to contact us at Digital Design. We are a proud Microsoft partner specializing in various SharePoint optimization services. Here we pride ourselves on being the best at what we do and only through corporate ethics, transparency, social responsibility and self-improvement could we achieve that.